Apollo 2 profile pages have been updated to show presentations within the Publications section of a profile page. Presentations, posters, and other research activities can be updated in the UF Health Directory in the Publications section of your profile.

Learn how to manage publications in the UF Health Directory

Have you thought about the possibility that you’re more of a web designer than you realize?

Even if you don’t know how to write website code, you may have a good sense of how to organize content across your website pages. For instance, the Apollo 2 website template uses a design system and patterns to create a consistent look and feel. 

As a website editor, you use these design systems and patterns, often in the form of blocks, to organize your content. These blocks help guide the flow of information and highlight important details on each page. For example, if your department has multiple program pages, the blocks and design patterns ensure that the information is presented consistently across all pages. By sticking to these patterns, you’ve essentially created a system for managing your website content. This approach makes website updates easier for editors and administrators while also helping visitors know what to expect when navigating your site. 

An example of this can be seen on the College of Pharmacy’s website. The Patient Care page has four subpages that all use the same blocks to display their content. The system appears to focus on introducing the page’s topic and then presenting information about specialties, faculty, and locations, along with other relevant details. 

The next time you review your website, look for any systems and patterns you’ve created—and keep up the great work!

As a healthcare and academic organization, it’s important to be careful about the information collected through forms, who can access it, and how it’s stored. While this might seem complex, the main concern is complying with federal laws like the Family Educational Rights and Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).

Forms on your site should not collect protected information about students or patients. This is because the forms do not securely store data in a way that limits access to only those with a professional need to know. Depending on your needs, there may be alternative methods to collect information safely.

Before creating a form, ask yourself:

1. What type of information are you collecting?
2. Will the information be stored securely, ensuring that unauthorized individuals cannot access it?
3. Has the method been reviewed and approved through a Risk Assessment?

At UF Health, we prioritize the privacy of our students and patients. Always stay informed about and follow HIPAA and FERPA requirements to protect sensitive information.

UF Health Shands employees were issued a new personal email address ending in @ufhealth.org. With this in mind, it may be important to update your email notifications to send them to the new email address for each individual with a Shands email address.

The new email address will be firstname.lastname@ufhealth.org. If multiple users have the same first and last name, the email address will include a number. Example: firstname.lastname2@ufhealth.org

When someone leaves your department, it’s important to check whether they still have access to edit the website or receive notifications from webforms. If changes are needed, we can update, add, or remove access upon request.

New users can also schedule one-on-one training with Nina Wright to get started with website editing.

We’re here to support your team during onboarding and help ensure smooth transitions for new and departing employees.