When creating or updating your site’s content, it’s essential to protect against copyright infringement. Using someone else’s work without proper permission or payment can lead to significant legal and financial consequences. For example, one department recently faced over $38,000 in legal fees due to unauthorized use of copyrighted material.

To avoid such issues, ensure any content you add to your site—whether it’s an image, PDF, text, or other media—is either created by you, properly licensed, or used with explicit permission from the owner. This simple step helps protect your department from unnecessary risks and liabilities.

We have partnered with Namecoach to bring a new feature to the UF Health Directory. Coming soon, you will be able to record the correct pronunciation of your name through your UF Health Directory profile. Once added, the new pronunciations will appear on UFHealth.org for providers, and on your WordPress websites if using the Directory Block.

Did you know that the new UF Health calendar makes it easy to add events from other calendars to your calendar, and you don't have to update the information? Browse events from other calendars, and with a quick tap of the "Share" button, seamlessly add them to your own. Best of all, any changes to the event will sync automatically, even if you didnt make them, so you're always in the know without any extra effort.

Dealing with spam emails can be challenging for large organizations and their users. Spam clutters inboxes and increases the risk of phishing attacks, which can compromise personal or company data. To address this, major email platforms like Gmail, Microsoft 365, and Yahoo! have recently updated their spam filters to be more aggressive in blocking unwanted emails. As a result, senders must now take extra steps to automatically verify their messages before they reach inboxes.
In a recent update to the Mailster platform and Gravity Forms plugin, we made the messages@ufhealth.org email the required sender email for those tools to help your newsletters and email notifications arrive in their intended inbox. But, what steps were involved with this change? If you are curious about the technical parts of this update, click the button below!

Looking to sharpen your skills? Free training courses are available to all employees, covering popular programs like Microsoft Office (Word, Excel, OneNote, Outlook, PowerPoint, Publisher, Access, and Teams) and Zoom. Classes are led by Pandora Cowart, Education/Training Specialist, and are offered in person or online via Zoom, making it easy to fit learning into your schedule.

From the 2024 HighEdWeb Annual Conference: Kristin Gasser shares how her web team untangled a mess caused by years of saying “yes” to tackle a big content restructuring project.

The Journal of Higher Education Web Professionals is the official publication of the HighEdWeb Association.